GUEST POST: From the Sky Sports tone to the authentic voice: What non-league football taught me about communications

I’ve known Max Hall for 30 years. First as a reporter and then as a colleague in local government communications. He’s a born storyteller with an obsessive passion for non-league football. Despite being born in England he self-identifies as Welsh because their less glamorous national team strikes more of a chord. I asked him to blog about what non-league football has taught him about communications.

I misread the brief at first. I thought it was “communication”, singular. I was going to regale you with the time I single-handedly brought down a Football Association charge on the club I support after threatening to do something unmentionable to a certain referee’s balti. Or there was the time Mark Bellingham, policeman and father of England ace Jude, threatened to have me arrested for yelling what I thought Lye Town’s players should do to one of his overly-physical teammates.

P’raps it’s best I stick to the lessons non-league football has given me about communications. Plural.

Sky Sports and the changing language of sport reporting

My generation of trainee newspaper reporter was never taught much about “tone” and “voice”. Being concise, accurate and disinterested was all that mattered, but when you spend a quarter of a century in any line of work, you can’t help but notice the changes in your industry.

When I was promoted to my dream job in the summer of 1998 – sports editor of the Stourbridge News, Halesowen News and Dudley News print titles – aping Sky Sports was the thing. Men’s non-league football clubs (and it was only men that mattered then, I’m ashamed to say) didn’t play one another, they “clashed”. The most inept of them, playing in front of 36 fans separated from the field by a bitterly exposed running track at places like Sandwell Borough FC, “fought” “basement battles” every week. Those chasing the silverware of league titles and cherished pots such as the Polymac Packaging Services League Cup were, by contrast, constantly disputing “top-of-the-table” affairs.

It got to the point where I found myself using at least two clichés in every sentence as I interviewed managers by asking them exactly the same round of questions every week. Occasionally it would creep into conversation with real people, leaving me sounding like Alan Partridge whenever football came up at the pub.

It wasn’t real, it was PR and spin and make-believe but then this was the late 90s and early 2000s so, you know, just take a look at the wider world of politics and communications and you’ll get the context.

The low pay of print journalism forced us all away at some point and it was only after a stint working in the real world that I noticed the change in tone and voice that was occurring. Somewhere in the 2010s, journalism became less hard, fast, fact-driven and became more conversational. Blogging had begun to affect the industry and national newspaper journalists were emerging as brands. It made journalism easier to digest and more entertaining, for all the dangers it potentially carried.

Clicks and the changing tone of online news

I dropped back into my old Black Country football patch whenever I had the opportunity because another change was taking place. The dominance of online journalism has driven a rabid pursuit of clicks, with the result the Stourbridge News was only focused on the biggest men’s football club: Stourbridge aka The Glassboys, who did themselves no harm in that respect with their perennial FA Cup heroics. The side-effect of sports pages filled with Stourbridge FC and, bizarrely, Worcester Rugby Club – who play 20 miles away – was that my club, The Lye, never got a mention.

That gave me my in as a, largely unpaid, occasional reporter. I thought I’d try my hand at this new style of sports reporting. I wrote about how dreadful a 0-0 draw is at this level, highlighting the sheer slapstick comedy that can be witnessed at level 10 of the national game. It was liberating: the honesty, the sense of humour, conveying the camaraderie of the straggling band of familiar faces in the stands who spend most of their time thinking: “Oh God! Why do I bother?”

It wasn’t all successful, mind. At one point, a Lye manager rang me up after reading my thoughts on a particularly awful encounter and accused me of “taking the piss”, of wanting the club to fail. My attempt to explain the shifting sands of tone and voice in reporting and communications fell on deaf ears, which was not altogether surprising.

The rise of the authentic voice

So where are we now? The raw, honest yet often tongue-in-cheek blog-style approach has gone, replaced by a desperate scramble for authenticity. Make of that what you will. Maybe we have Trump to thank. More likely, perhaps, is that rather than face the inequality present in today’s society – and the resulting lack of genuinely diverse voices – newsrooms, PRs, brands and what-have-you instead try to find a quicker, cheaper route to sound more “real”. In football, that manifests as hearing supporters’ voices. You might struggle to find any fans on a bad night at Blackheath Electrodrives so I’m not sure how this is achieved in non-league but a recent enquiry I made about a football writing role laid bare to me the latest approach in the industry.

Now, not to be too much Billy Big Bollocks about it but I’ve written about football at every level of the ladder in the West Midlands and in Berlin, I’ve worked my way through the top six levels in Italy, where I live these days, and I’ve been to the ground to watch a game on five of FIFA’s six continents. I’ve been Manchester United correspondent for the North Wales Daily Post, vying for half-time chicken nuggets with David Platt, and I’ve stood against a rope on the sideline at Inkberrow FC. All of which made it something of a surprise when the person advertising for reporters to cover various men’s Premier League teams told me I was unsuitable because I wasn’t actually a supporter of Wolves or Nottingham Forest or whoever. The question of exactly who football supporters are in 2022 is a whole ’nother blog in itself, of course.

That search for authenticity is the paradox of non-league football, and perhaps of branding and wider communications. I don’t think you can craft authentic; you just have to find it. Trying to graft authenticity and real-world identity onto the world of the Champions League, billionaire sovereign wealth fund owners, mega-millionaire footballers with armies of branding consultants and the like is an exercise in futility. A simple, five-minute search online will reveal a wellspring of footballing authenticity nearby, in most cases within walking distance of your front door.

Your own authentic football path

Try it. Make a Saturday afternoon available and walk down to your nearest non-league football club. Tell the person bagging up the match balls during the warm-up, or perhaps a member of the bar staff in the clubhouse that you’ve come down for the first time because you want to see what FC XXXXXXX is all about. And just see what happens.

Max Hall is a former local, regional and national news journalist who now pays for the bills by editing copy about solar panels. Black Country-born, he lives in northern Italy and has identified as Welsh for almost 30 years. He has represented his adopted country on the international Blood Bowl stage. If you enjoyed this post, have a read of Heathens, his novel-cum-memoir about growing up in the Black Country at the turn of the century. It can be read online, for free, here.

TIME TOK: The best length for a TikTok video and predictions for 2023

A couple of years ago I watched the top TikTok videos to work out the ideal length… as 2023 is about to start I’ve done it.

Back in 2020 when I carried out the research the optimum length was a trim 16 seconds.

Going through the UK numbers again… it’s 36.3 seconds.

That’s a longer run for the popular clips as listed by TikTok UK.

Optimum lengths of top 10 UK TikTok clips in 2022

While the overall best lengths has increased, four of the top 10 are still in the 10 to 20 second sweet spot.

What the UK’s most popular video clip can teach

In the UK, the most popular TikTok with 270 million views was posted by a farrier.

That’s someone who replaces horseshoes. The 95-second clip simply shows how a skilled craftsman can remove a horseshoe then treat the horses’ hoof.

You can see it here:

The workmanship is astonishing and your eye is help by the speed and skill of the workman.

There are no TikTok dances or even music in the video.

What does that show?

That if the subject matter is compelling and visual a clip without an edit can work really well.

What are the trends for 2023?

Helpfully, TikTok have published a good round-up about what they see taking shape with three key predictions.

Entertainment

“For brands, the most effective messages on TikTok are uplifting, funny and personalized, or entertaining their audiences. Brands can build on this entertainment value by using editing techniques like syncing sounds to transitions or adding text overlays – which are effective at keeping viewers’ attention.”

Joyful

“Creating TikTok content that helps people carve out joy for themselves – or even provides joy through humor, relaxation and relatable points of view – could be the difference for brands in 2023.”

Niche

“TikTok communities are a cut above the rest because they’re specific – and that’s what helps them thrive at scale. Sharing hyper-niche interests helps people bond with each other. From there, they broaden each other’s horizons.

“TikTok is not a town hall meeting. It’s a collection of tiny clubs where people can find new ideas on how to explore their passions and live their lives.”

You can find outmore about ESSENTIAL PORTRAIT VIDEO FOR TIKTOK & REELS workshops here.

GUEST POST: ‘I did not realise how integral communications are to the council’s activities’

Very often, people start their career on work experience. MA student Catherine Howe gives this perspective of her time spent with Liverpool City Council where she had an insight into local government communications.

My work placement with Liverpool City Council has been such a positive experience.

As a political science MA student, I think that local democracy should be accessible to young people who are keen to get involved in the politics of where they live. I’ve been really impressed that LCC has taken me on and given me a full, unedited look into the kind of work that the council is involved in.

This is my fourth year living in Liverpool now, and I’ve found it so exciting to be able to work with the authority that has made this city my favourite one in the UK. Not only has this been a great first adventure into the public sector, and I also feel like my general employability has grown too. I’ve come away from my placement feeling very inspired to follow a career in local government.

What councils face

Working for the council has shown me an array of challenges that local government faces during these strange times; indeed, I started here only two days before the budget proposals were announced, during a cost-of-living crisis, after a global pandemic…

Most importantly, however, I’ve taken away a new appreciation for the power of local democracy. Through working with the Comms team, I’ve had the pleasure of meeting council employees from all different services, as well as councillors from all sides of the political spectrum. I’ve witnessed some fiery debates at the Town Hall, and learnt that despite party divisions, each councillor shares an unfaltering commitment to their constituents.

Internal comms

Working in internal comms has been an entirely new experience for me too, and it’s opened up the opportunity to peak in at the vital work staff groups do for the council. I’ve really enjoyed engaging with the faith and disability staff networks to help raise the profile of Disability History Month and advertise the opening of the new prayer room.

I love writing, which is lucky because I can barely count to ten (seriously). Working in external comms has been a great test of my impartial writing skills. No matter your personal opinion on a particular set of policies or initiatives, your job is to communicate messages to the public in a clear, fair and accurate way. I’m so used to writing university essays that argue the toss over politics, so it’s been nice to have a break from that and instead to produce content for the Lord Mayor’s and social posts for the city’s Christmas events. A highlight of my time with the Comms team was visiting the Festival Gardens project and getting ‘papped’ in a hard hat and hi-vis.

Integral

It was a great privilege to be introduced to the Comms team at the council. I did not realise how integral communications are to the council’s activities. I’ve met the fantastic people behind the press releases that often end up becoming articles in The Echo, or features on Radio Merseyside; the people who bring vibrancy to the city through cheerful graphic design; and the people who make sure local democracy is as transparent and accessible as possible on social media.

As far as the wider council goes, my perception will be changed forever; we’re in really challenging times, and politics is never a straight-forward affair, but with the calibre of people I’ve met during my time here, I’ve come away feeling hopeful and excited for my future in Liverpool.

Catherine How is an MA Political Science student.

GIFT LIST: Present ideas for PR and comms people

It’s time to buy a present… but what to buy the PR or comms person in your life?

No need to worry, here’s a QVC of a blog post with moreb than 60 present ideas many crowdsourced by the good people of the Public Sector Comms Headspace Facebook group.

Scroll down through the books and work stuff to the less serious Malcolm Tucker throw or West Wing mug.

Dig in.

Learning

BOOKS

A content creation tips book. Everybody Writes: Your New and Improved Go-To Guide to Creating Ridiculously Good Content. See it here.

The Economist Style Guide. See it here.

Dare to Lead: Brave Work. Tough Conversations. Whole Hearts. See it here.

Tossary of Terms. Pictures and descriptions that pin down pointless modern phenomena. See it here.

Remix by Laurence Lessig. See it here.

Panic As Man Burns Crumpets by Roger Lytollis. See it here.

Buzzing Communities by Richard Millington. See it here.

Thick Of It Missing DOSAC files. See it here.

Work stuff

PENCILS

Modern Toss’ inspirational pencils are the real thing. Start the day with a HB ‘Don’t Give Up Till You Reach Lunchtime.’ See it here. [Parental advisory].

NOTEBOOK

The New York Times commissioned these reporter’s notebooks for their journos in the 1970s. They’ve been re-issued. See them here.

Meetings That Could Have Been Emails notebooks. Passive aggress that shizz. See it here.

A leather journal. See it here.

A Times I was Right and Nobody Listened: Blank Lined Journal Notebook. See it here.

A digital re-usable Rocket notebook. See it here.

Scared Sh**less & Doing It Anyway notebookcard. 24 pages. See it here. [Parental advisory].

A Frida Kahlo desktop desk tidy. See it here.

DESKTOP

This desktop Mood Calendar can change your mood. See it here.

Coffee mug warmer. Top keep it at a warm level. See it here.

Make your own deskplate. That’s the thing where your name or title is. See it here.

STICKER

Public Relations : Because Someone Has to Make you Look Good Sticker. Nothing says what you’re about like this daily mantra sticker. See it here.

PLANNER

Work from home day planner. So you WFH with style and elan. See it here.

TECHNOLOGY

An emergency tech recovery kit. See it here.

An aluminium laptop stand. See it here.

Household

TEA TOWEL

Malcolm Tucker’s law dictates that if that person can mess up then that person will mess up at the worst possible time. Reflect on this as you dry your dishes with this tea towel. See it here. [Parental advisory].

A George Orwell tea towel. See it here.

CADDY

An armchair caddy that loops over the arm and is a place to put your mug of tea and remote controls. See it here.

THROW

A Malcolm Tucker throw. See it here.

MUGS

West Wing mug. ‘Lead like Jed’. See it here.

PR Consultant Evil Genius mug. For when you need a brew and plotting. See it here.

PR but not a magician. Remind yourself with this simple message. See it here.

At least get me some coffee before you start this. Wise words. See it here.

An I’m Not Responsible For My Face When You Talk mug. See it here.

COFFEE

I first started buying fresh coffee beans from the Algerian Coffee Stores in London about 20 years ago,. I especially like this house blend. See it here.

Or the Baytown Coffee Company’s Boggle Hole blend. See it here.

COASTERS

Women Who Changed the World coasters. See it here.

JIGSAW

A 220-litre composter jigsaw. See it here.

A top British brands jigsaw. See it here.

BLUE PLAQUE

A personalised blue plaque. See it here.

Stress relief

INTERVENTION

Rescue Remedy is useful in times of stress. My mum used to swear by it. See it here.

BALL

A squeegy stress ball with assorted mottos like Take A Deep Breath. See it here.

CARE PACKAGE

Buy a buddybox from blurtitout so you can send a care package. See it here.

CARDS

Stress relief cards. A 52-deck list of reducing tension. See it here.

TV & film

BOX SET

Mad Men box set. All three seasons. See it here.

The Thick of It box set. All of them. See it here.

Fashion

BADGE

A f**k that s**t badge. See it here. [Parental advisory].

An It’s Bin Day t-shirt. See it here.

An Even On My Worst Day I’m F**king Awesome badge. See it here. [Parental advisory].

Pedant badge of honour. See it here.

HAT

A woolly hat with built-in headtorch and speakers. See it here.

The ebay tin hat search is a treasure trove of pre-loved military tin hats. See it here.

T-SHIRT

A Big Girl Pants t-shirt. See it here.

Jenner Seeing Off Anti-Vaxxers Unisex t-shirt. See it here.

PR manager t-shirt. See it here.

From The Thick of It Terri’s Clockwork Orange T-Shirt. See it here.

OVEN GLOVES

A pair of Desmond Tutu oven gloves. See it here.

GAMBLING

There’s a Christmas gift as a scratchcard webpage. See it here.

CHILDREN

A Nappy and wipes pouch organiser with washable wipes and bandana bib. See it here.

PETS

A handmade doggy blanket. See it here.

Thank you to Megan Sian, Phil Hodgson, Sarah Wilcox, Jo Shelbourne-Stockton, Leanne Hughes, Mags Rivett, Clare Maddison, Heather Pearton, Kate Leach, David Sawyer, Carolyne Mitchell, Melanue Kynaston, Ruth Darling Quilley, Rebekah Duffin and Stephanie Whitehurst.

Picture credit: mattbeee

POWERED UP: Here’s the questions to ask for effective power cut comms

Last time widespread power cuts swept the UK in thwe 1970s Slade were at number one and news came from a paper shop and John Craven on the telly.

Fifty years on this is a bit more of a challenge and once again we’re in new territory.

The good people of the Public Sector Comms Headspace Facebook group ran through the issue at the suggestion of the excellent Sara Hamilton. 

What became clear is that there are few answers but a lot of questions to ask.

Here some of them are…

The power cuts themselves

  • Where do the cuts take place and how long for?
  • Will there be advanced notice?  
  • What standard winter reassurance messages do you already have? 
  • What do the energy providers say about if cuts will take place?
  • What happens if the power cuts cut through local authority areas?
  • What is UK Government saying about the cuts?
  • What is devolved government saying if you like in Wales, Scotland or Northern Ireland? 

Comms team staffing issues

  • What happens if some – but not all – staff in an area where there’s a power cut?
  • Where will staff go – if anywhere – when there’s a power cut? 
  • Will there be enough staff to monitor and respond to social media especially if the website goes down?
  • Will staff have to make-up any time list to the power cuts?
  • Are you prepared for an avalanche of questions and abuse on the socials?

Organisational operational issues

  • Are you plugged into the Local Resilience Forum or equivalent?
  • Are there business continuity plans in your organisation which set out the impact of power cuts? 
  • What will be open and closed? 
  • What will your staff be told? 
  • If the mobile network falls over or is part of the cuts how will the management team and you communicate with each other and do you have a printed list of phone numbers? 

Comms team operational issues

  • What happens if your passwords, lines to take, journalist contact details and internal phone numbers are on a hard drive that won’t work in a power cut? Can you print them off in advance? 
  • If WiFi goes down across the area can you make plans in advance to switch to the mooted national SMS messaging that’s more robust?
  • What if WiFi and 4G goes down so that you can’t access WhatsApp or social media? 
  • What community networks already exist that you can plug into in advance?  
  • Will the website go down in a power cut?
  • Will there be enough staff to monitor social media especially if the website goes down?
  • If the website goes down are you prepared for a huge flood of questions on Facebook or other channels? As well as abuse? 
  • What will residents be told? 
  • Will email providers like Govdelivery still work? 
  • Have you got power banks to help power the mobile phones of the team?
  • Will laptops be fully charged in advance?
  • Will the mobile phone network be taken down or be flooded in a power cut?
  • Has everyone got a grab bag with charged laptop, powerbank, torches, food and bottled water? 
  • Will the national SMS messaging service work?

Thanks to Sara and everyone who contributed.

SOCIAL MEDIA REVIEW: A useful tool for population data

Here’s a useful tool to help you with your social media review… 2021 census data.

The helpful people at the Office of National Statistics have produced a tool for England & Wales for you to drill into data for a local authority area.

Not only that but you can also drill into smaller sub areas of wards.

You can find the link here.

This is important because it gives an indication of the ethnic diversity of the area you are looking at.

Areas with wider diversity means you can have more of a challenge in reaching your audiences. It’s also helpful to have the data that shows you the size of the task.

I’ve blogged separately here on the task of running a social media review.

Census data in Scotland is being collected separately and the collection and publication is fraught with some difficulty. Census data in Northern Ireland is published separately.

RESEARCH: Community Facebook group membership has risen by 43 per cent

It’s clear that connecting to Facebook groups has become a key string to many comms teams’ bows.

What was once a leap into the unknown has now become par for the course for many people.

But what’s the state of community Facebook groups? With Twitter going wobbly are other platforms fading, too?

I’ve carried out some research.

How many comms and PR teams connect with community Facebook groups?

In an unscientific polls of Public Sector Comms Headspace members I asked the question how many engage and don’t engage.

A bumper 70 per cent DID engage with community Facebook groups. This may be through a mix of corporate or service areas pages. This may be where the Facebook group admins allowed. That’s a healthy number and good to see.

As a counterpoint to that, 22 per cent said they DID NOT engage with community Facebook groups. A further 7 per cent didn’t but were considering how best to engage.

Overall, its clear that he technique has been adopted quite widely.

Community Facebook group use is increasing

With one eye on Twitter, how are community Facebook groups faring? 

The answer is rather nicely thank you. My colleague Elaine – thank you, Elaine – did the hard yards of collecting data from the Braintree area which is the sixth year of us doing this. The results are that use in the community is growing.

According to the data mapped this month, the overall individual Facebook group membership has risen by 47 per cent to a bumper 1.2 million. When you consider that 150,000 people live in Braintree district that means there are eight memberships per head of population. Of course, some of this number may be people who live outside the area but as a yardstick it is compelling.

The number of Facebook groups overall in the Braintree district has dropped by a third to 463. In addition, the number of Facebook pages in Braintree and district has dropped by 13 per cent to 977.    

Conclusion

Yes, Facebook groups in a community remain firmly part of the toolkit.

LONG READ: Why you need a social media review and how to do it [INFOGRAPHIC]

You need to run a social media review and, reader, I’m here to help you.

I’ve come up with a four-stage process for you to assess the channels you have and the channels you need today. 

What you’ll get if you go through it is: 

  • An understanding of where your audience is and where you need to be
  • An understanding of how your channels are performing.
  • An understanding of the gaps, the successes and the things that need to be closed down

This is the process developed over the last 12-years when I’m running a review.

Because I’m nice like that I’ve created an infographic on the process for you.

You can download that here.

Why run a social media review?

If the recent events at Twitter teach comms people anything its that the landscape is ever changing and nothing is permanent.

Most public sector channels were set up around 2010. Most have never really been looked at since they were set up. Often I’ll see the busy comms team shovelling out tweets with a link just because someone did it in a certain way. That someone is now long gone but the team have been locked into legacy behaviours that nobody has questioned.

Time is limited and the channels that you have take time. It’s vital that you look at the channels that are most relevant rather than doing something because you’ve always done it. 

If you run a review you’ll be better able to focus on the important channels rather than ones done through habit. 

The important thing here is data.   

There’s a slide I’ve used for years with the words ‘Without data you’re just another person with an opinion.’ It comes from W. Edwards Demming an American engineer and statistician who helped rebuild the Japanese post-war economy.  

If you use data you are better able to make a case and educate your organisation.

Why educate your organisation?

Simply, you need to educate your organisation on the changing landscape to give better advice.

As a comms person, you need the data at your fingertips to give that advice. What worked 10-years ago often doesn’t now. What worked 10-months ago can’t always be relied upon. One of the important tasks is to stay abreast of the data. I’m less bothered about trends without data. Duck egg blue, I’m sure, is marvellous. But if the trend comes without some supporting numbers I’m less likely to pay attention.

Google Plus was a trend. It died because it had no decent data. 

What channels would you look at?

In 2023, the channels to look at in the UK would be Facebook, YouTube, Twitter, WhatsApp, Instagram, Snapchat, TikTok, Nextdoor and LinkedIn.

Step 1: Your audiences

First things, first. 

Let’s look at the audiences you have and to keep it simply I’ll look at four things.

  1. Geography

If you’re in the public sector then geography is paramount. Is it UK-wide? Is it regional? Is it in the boundaries of your NHS Trust, council area or the towns, villages and cities covered by your fire and rescue?

From the list of channels, for geography, I’d be looking at Facebook groups across your community. According to research I’ve carried out in Braintree in 2022 there are more than 400 Facebook groups with 1.2 million individual memberships. Yes, these were all mapped and counted.  That equates to eight Facebook group memberships for everyone who lives in Braintree. 

For example, the population of Coggeshall in Essex is 3,900 and the largest Facebook group Coggeshall, Essex has 7,600 members. That’s almost twice the entire population. Of course, not everyone will live in Coggeshall but they’ll all likely have an interest in the village.

These Facebook groups fill the role of the parish pump conversation and the patch reporter who covered an issue by knowing the patch.

Also important for geography is Nextdoor the platform that has more than 10 per cent take-up and which Ofcom says has an audience over 55. 

Geography may also be relevant for Instagram and TikTok with key hashtags or influencers who have an audience for whom geography is relevant. The #barnsleyaccent hashtag on TikTok, for example, is a rich corner of TikTok that celebrates the accent. In Fife, welcometofife has 35,000 followers. Both are part of the landscape.

Geography plays a part in most other channels but Facebook groups and Nextdoor are key.  

  1. Business

The business audience also plays a role on social media and it pays to be aware of their reach and influence. Here, LinkedIn comes into its own. Groups are a key part of the platform often unexplored by the public sector. The Shropshire Business LinkedIn group has 4,000 members, for example. A Shropshire Freelancers and Entrepreneurs has 162. Both may be relevant audiences if you need to reach business in the county.

Facebook groups sometimes have a business flavour but less often.  

  1. Media

For this, traditional media is surprisingly effective. News people talk about swapping print dollars for digital dimes. The cash-generating small ads, display ads, property and automotive that generated the profits for newspaper groups have largely moved online.

But despite the print decline, audiences have often moved online. In Sunderland, less than 20,000 people see a copy of the Sunderland Echo built more than 70 per cent will see a piece of Sunderland Echo content online. This could be from email, a link forwarded in a community Facebook group, Twitter or most often from a Facebook page. The Manchester Evening News is a classic example with 20,000 print copies and 1.7 million people liking their Facebook page. 

Twitter is also where journalists can be found. 

While some news organisations are experimenting with podcasts, TikTok, Snapchat and other channels Facebook is the driver.

  1. Partners

Your partners’ social media is often overlooked. But sharing content at key times of year can amplify a message. Think of the benefit of the public sector getting behind a fire and rescue bonfire night message in late October or flu messaging for the NHS in winter.

  1. Your own internal channels 

Internal comms is often the bridesmaid left behind while the popular trend takes all the love and attention. But organisations in the first weeks of pandemic free from IT-shackles often experimented with channels as an internal comms solution. Facebook groups for staff or informal WhatsApp groups proved themselves as lifesaving routes to the organisation’s best advocates. 

  1. Minority groups

The broadbrush often captures the big numbers but it does nothing to capture minority communities. ONS data or the council website will often give you a breakdown of minority groups in your area. The council equalities officer may give you a breakdown of the best ways to reach them. The Facebook group Polski Erdington in Birmingham, for example has almost 4,000 members and Hackney Council brilliantly used WhatsApp in the pandemic to reach the observant Jewish community after a conversation with community leaders. 

Your demographic audiences

This is the one that most fascinates me. 

Each demographic group uses technology in a slightly different way. 

Dig around the Ofcom and UKOM websites and you’ll find a mine of available useful data that shows how your audiences are consuming social media and online news. 

The splits are usually 16-24, 25-34, 35-44, 45-54, 55-65 and 65+.

Broadly put, UK under 24s have nine different platforms where at least a fifth of them are using it every month. As you go through the age ranges, over 35s tend to gravitate to Facebook as their primary social platform. 

Using this will give you good idea of where your audiences are online.

From looking at how people are consuming social channels you’ve got a better idea if you are barking up the right tree when you map your own channels as an organisation. As 74 per cent of under 24s are using TikTok, do you want to reach this group? You can start to make sense of where the gaps are. 

Your channel performance

As you’ve looked at how people are consuming media you’ve an idea where the gaps are. In turn you can see when you look at your own channels at where you’ve maybe been left high and dry. Time spent on the corporate MySpace in 2023 needs to be re-allocated.

In 2023, the channels to look at in the UK would be Facebook, YouTube, Twitter, WhatsApp, Instagram, Snapchat, TikTok, Nextdoor and LinkedIn.

Your insights in the backend can be useful for establishing your audience. 

Take a look at the following: 

  • Followers or likes.
  • When the channel was last updated.   
  • Across a seven day period, hope many updates, how many were calls to action, how much engagement there was, messages inwards and how many were replied to.

This will give an idea of how engaging and therefore how successful your channels are.

I issue a green, amber and red rating. Green needs to be celebrated. Amber needs a helping hand and red needs to be either closed down or to face radical surgery. The equalities Twitter that hasn’t tweeted in nine months is causing pure reputational damage, I’d argue. So to is the Facebook page posting repetitive posts with the same content or the Instagram that’s pure call to action. 

I’ve long advocated an 80-20 split between engaging content and call to action. Social media is social. If its not then people feel as though they are being sold to and the channel will fail.

Again, this is where you need to educate the organisation.    

Your report

Your report pulls all this together and gives a list of strategic and tactical recommendations. 

Nobody says this will be straight forward. It takes time but all good things take time. By taking this path you can better allocate time and scarce resources. There is nothing so demoralising as ticking a box and knowing deep down that staying late will make no difference at all other than to your blood pressure.

The communications landscape is a fractured and often changing thing. You need to be on your toes. 

To chat about social media reviews at your organisation drop me a line dan@danslee.co.uk.

SAY NO: Strategies for saying ‘no’ more effectively to comms requests

There was an excellent Zoom session about saying ‘no’ to requests better.

Cara Martin suggested the topic which became a Zoom session for the Public Sector Comms Headspace.

Saying ‘no’ can range from how to decline a non-comms request to turning down an order for leaflets when the answer patently isn’t.

A few years ago, I crowdsourced examples. It went from daft to seriously daft. A  request to print out the internet was the winner, if I recall. 

But it’s more the sheer volume of work that’s the issue. 

The showing that research says get involved early route

Firstly, here’s some research I was involved with.

It looks at the relationship between comms’ early involvement and success.

In a nutshell, the earlier comms can be involved the greater chance of success.

In training, I include this slide as a way to politely set expectation levels. Come late and you’ve less chance of this being a success. With that in mind, you can do your level best but it won’t be as successful as it could have been. Got anything on the launchpad? Okay, let’s chat about it.

This is fine for last minute requests but how about requests for the wrong thing?

The GCS 2010 route

In 2010, comms was revolutionised by the incoming administration through a basic idea.

The basic idea was no business plan = no comms.

So, if there’s no business plan as to why this needs doing then it woul;dn’t get done and even the most junior of comms officer was empowered to give this reply.

Of course, you need senior leadership buy-in for this.   

The pushing back against drone footage requests by quick comms planning route

I always remember the conversation that went along the lines of someone important demanding drone footage. Why? because Wolverhampton did it. As a reason this is pretty weak.

The comms plan I use has been adapted from a CIPR comms plan. I’ve blogged about this before here. There is a template you can download. Take a look here.

It takes 10 minutes to run through or it can take all day if you want to stretch it out. 

The important thing is you sit down with the person who needs the comms to draw out what they need and who their audience is. 

The senior buy-in route

This is the hardest to achieve but by far the most effective. 

Talk to the chief exec in peacetime. Point out that they’re doing a lot of unimportant stuff when they need to be concentrating on their priorities. Could theory concentrate on the important? You can? Fantastic. Get a list of those priorities. Turn it into a pledge card. Here’s what we’ll do well.

The rest? offer some self-service, maybe but that’s about it.

Good luck.

GUEST POST: How to get started in making your organisation’s content accessible 

Accessible content is often overlooked in the race for clicks and attention. It’s the law but it needn’t be daunting. Helen Crumley, a public sector communications and engagement manager, sets out some steps to make it easier.  

by Helen Crumley

I’ve spent the last 12-months helping our organisation make documents, social media posts and web pages accessible. Here’s some key thoughts, suggestions and links to inspire and encourage.

It’s the law 

First things first, the legal requirements around accessibility. It’s the law in order to compel organisations to make what they produce accessible to people who may have a sight or hearing disability. 

In the UK, there are 150,000 British Sign Language users, two million blind or visually impaired people and up to 11 million people who have hearing problems. That’s a big chunk of the population and they need to be able to hear or see what content you are posting about the services they may rely on. 

These apply to web content but provide a great platform to base all your accessibility work on.

Public sector organisations are accountable to the Public Sector Bodies Accessibility Regulations 2018. These built upon existing UK anti-discrimination law, like the Equality Act 2010. 

To be compliant you need to make sure you:

  • Meet WCAG (Web Content Accessibility Guidelines) 2.1 Level AA
  • Publish an accessibility statement

There were some time frames built into these regulations, all of which have now passed, to allow public sector organisations to remediate, update and amend their sites. Which brings me nicely to my opening subject.

You’ll need time

Rome wasn’t built in a day. The same is true when tackling accessibility. You’re going to need time. You may find some days you move forward and make real breakthroughs. On others you may get people come up and think it’ll be sorted in three months or by the end of the year and the like. Manage expectations.

In my head, I’ve always viewed this work at around three years. Partly because it’s by far not the only thing I do in my role. However what this really boils down to is culture and behaviour change. 

As an example, take headings in Word. Truth time here, do most of you just bold out and slightly increase the font size to make a heading? That’s what I used to do as I had picked up Word from the day I started my first job. So, I had to learn how to re-do something that I had been doing for nearly 20 years and change my behaviour. Now imagine doing that for dozens of steps in Word and PowerPoint, bringing everyone in an organisation with you, against a backdrop of ‘we need it yesterday’.

You’ll get incredibly frustrated, bored of saying ‘alt text is missing’ or ‘does it need to be in a table, or is it in there to look pretty?’, and even angry. The one phrase that sets me off is ‘but it’s just for staff’. I could wax lyrical here but let’s just say being accessible applies to everyone.

You’ll need support, allies and some resources 

Don’t under-estimate the mountain you will be climbing. You can’t do this on your own. As I mention above it includes everyone and so it should involve everyone. Not just the communications team.

Do some outreach internally. You’ll find pockets of passionate teams, or people – target them, bring them into the fold and let them be your loudspeaker so it’s not just you shouting into the wind. 

I call them my Accessibility Allies. Support them, share top tips and host Q&As, a Teams group works well as people can dip in and out. Those little wins, when seeing the light go on as someone gets it is incredibly rewarding. 

This then creates a groundswell of support.

Find external sources of advice too. You’re going to suddenly find yourself being called an accessibility expert! You need to know where to go for those questions you’re not so expert on. 

I highly recommend Alexa Heinrich and her Accessible Social site (for social media accessibility but a lot transfers across to documents and websites) and Dax Castro for his videos on pdf remediation. He can get a bit technical but bear with him. The W3C site is great too, and indeed so are the Microsoft Accessibility support pages.

Finally, but by no means least, ask for help from those you are looking to include. I’ve sought advice from local deaf, blind, and learning disability groups as well as national charities on best practice. They also use the screen readers, such as JAWS (no, not the shark) and NVDA so you can ask them to test your work for you.

You’ll need some budget… but not as much as you think 

Money. You will need some but not necessarily large amounts. Use carrots and sticks to bring senior leadership with you. Starting with the risk of serious fines that impact the bottom line and reputational risk opens doors, but also link to values around openness and inclusion. For me this is the real reason for doing it so more people can access our work, in a way that works for them, and doesn’t exclude anyone.  

Our hard-earned budget went on training, ensuring we got the recordings and transcripts to allow people to learn in a way they prefer. Open it to everyone, but target teams you know produce a lot of content.

We also used it to buy licences for the organisation to allow us (as in the organisation, not just the communications team) to remediate our own documents in Adobe Acrobat. As much as I would love to abolish the pdf that is not in my power. So, I worked within the constraints we had.

You’ll need governance and compliance 

So, we know the Public Sector Bodies Accessibility Regulations came into law in 2018. We also know we need our digital platforms to be accessible, but the last couple of years have meant we’ve been pulled away from this.

If I’m honest we are still working through this and it’s the next phase of our work. It was a deliberate tactic to engage our staff, partners, and teams first. We exist after all to help our local population and providing employees with practical tools and techniques to take that first step was prioritised before tackling this area.

Having hearts and minds engaged now means we can step back, breathe, assess and work out where our gaps are. What is left to do to make us fully compliant and exceed the minimum requirements, how regularly do we need to audit, and how are we going to do this.

You’ll need to be open and share to learn 

This isn’t a competition to see who gets to be the best at being accessible and win a trophy. Being open and inclusive with our documents and communication helps everyone understand the work we are trying to communicate.

Within our NHS system I have shared the training, both written and videos, with other NHS organisations, local government and our voluntary partners. I’ve also encouraged them to share further. I’ve spoken in internal team meetings and to senior leaders.

Seek out forums, blogs, webinars – go where people are sharing their knowledge to help you. Post your questions, be there to help if someone new asks a question you know the answer to.

I’ll leave you with this great quote and a challenge. “The accessibility problems of today are the main breakthroughs of tomorrow” If someone works out the technology to create an accessible flow/organisation chart give me a call, it’s a gap in the market!

Helen Crumley is communications and engagement manager at Cambridgeshire & Peterborough Integrated Care System.

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